JOB DESCRIPTIONS

TITLE: Executive Director

REPORTS TO: Board of Directors

JOB TYPE: 30 hours per week, $50k per year, Exempt

DATE: September 2022

 

JOB SUMMARY:

The Executive Director (ED) has strategic and operational responsibility for York Art Association staff, programs, financial objectives and execution of its mission. The ED reports directly to the Board of Directors (BOD) and is a member of the Executive Committee. The ED will work with member volunteers to further YAA’s mission. The ED will be responsible for operation of the organization including personnel, finances, fundraising, membership, programming, public relations, and facility oversight.

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PRIMARY DUTIES & RESPONSIBILITIES:

LEADERSHIP & MANAGEMENT OVERVIEW:

• Serves as an ex officio member on all committees

• Coordinates with the Education and Gallery Committees to ensure excellence of our classes, workshops, lectures and gallery exhibits.

• Coordinates with the Fundraising & Endowments Committee to pursue additional income through programs, grants, and additional fundraising, including the annual sustainability campaign, GiveLocal York, and the future capital campaign.

• Reports to the BOD regarding YAA finances

• Drives the strategic vision

• Leads, coaches, develops, and retains high-performance paid office employees

• Actively engages YAA Board members, volunteers, students, donors, partners and funders

• Coordinates with the Membership Committee to grow YAA membership while retaining current members and offering engaging events for members

• Works with committees to grow YAA’s influence in the community and opportunities to serve the region

• Develops and executes new programming

• Represents YAA to the public

 

BOARD OF DIRECTORS:

• Works with the BOD to develop and maintain policies and processes

• Works with the Executive and Nominating Committees to develop, maintain and support a strong BOD

• Works with the BOD President to maintain effective and efficient Board committee structure and composition

• Works with the BOD President to develop meeting agendas

           

PERSONNEL MANAGEMENT:

• Manages YAA staff

• Works with the Executive Committee to identify, interview and hire staff

• Oversees orientation and training of new staff members

• Works with the Executive Committee on staff evaluations and corrective actions

• Conducts staff meetings

 

MARKETING & PROMOTION:

• Coordinates with Marketing & PR Committee to execute a marketing plan for all YAA programs, membership activities and fundraising efforts

• Ensures all needed information is ready on schedule for the design/layout process of the quarterly class catalog

 

FISCAL OVERSIGHT:

• Works with the BOD Treasurer and YAA Bookkeeper to develop YAA’s annual budget for BOD review and approval

• Monitors the administrative budget

• Reviews and authorizes invoices and expenses

• Reports to the BOD when financial issues are identified

• Communicates with the BOD Treasurer to ensure YAA tax reporting and payments are timely and accurate (payroll, gross receipts tax, 990)

 

GRANTS & FINANCIAL DEVELOPMENT:

• Seeks out new grant and revenue opportunities

• Oversees preparation and submission of all grant applications

• Maintains on-going grants including the Cultural Alliance partnership grant

• Oversees membership, donors and annual giving

• Coordinates annual fiscal sponsorships

 

ADVOCACY:

• Represents YAA at public meetings and events

• Represents YAA at Cultural Alliance partner meetings and events

 

OTHER COMMUNITY INVOLVEMENT:

• Supports other local arts and culture organizations

• Develops collaborative programming with other regional businesses and organizations

 

The above information has been designed to indicate the general nature and level of work performed by the Executive Director. The ED may be asked to perform other duties as assigned by the Board of Directors.

 

QUALIFICATIONS:  

• Strong experience in the non-profit sector

• Master’s degree in related field preferred but not required

• Minimum of 2 years of experience as a supervisor or manager required

• Excellent computer skills and proficiency with G-Suite and/or Microsoft Office, social media and email

• Experience with membership/customer database systems a plus

• Knowledge and experience in grant writing

• Experience in board relations, program development, public relations and budget and finance

• Strong leadership, management and coaching skills

• Valid Driver’s license

 

SPECIFIC SKILLS:   

• Demonstrates ability in operational management and direction

• Familiar with all aspects of non-profit business operations

• Ability to manage staff and personnel issues

• Excellent written and oral skills

• Welcoming & friendly demeanor

• Detail-oriented

• Strategic thinking and planning skills

• Strong organizational and prioritization skills

 

PHYSICAL DEMANDS:

• Ability to sit and stand for extended periods of time

• Ability to lift objects up to 30lbs

 

WORK ENVIRONMENT:

• Able to work flexible hours, including occasional evenings and weekends

 

COGNITIVE ABILITY:

• Able to communicate effectively

• Able to handle multiple tasks

• Able to organize and oversee tasks

 

EQUAL EMPLOYMENT OPPORTUNITY:

The York Art Association is an equal opportunity employer. The YAA does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors, and clients.