YAA POLICY: CONFLICT OF INTEREST; PAGE G 1-2;
APPROVED: APRIL 17, 2012
All York Art Association employees and/or board members have an obligation to conduct Association-related business without actual or potential conflicts of interest. Accordingly, York Art Association employees shall at all times act in a manner that is consistent with their position and shall take all necessary precautions to avoid any actual or potential conflicts of interest.
An actual or potential conflict of interest occurs when an employee and/or board member is in a position to influence a decision that may result in a direct or indirect personal gain for that employee and/or board member or for his/her family member, friend or associate as a result of YAA’s business dealings or to create competition or cause to create competition with any of the Association’s operations such as, but not limited to, programming, marketing, or fundraising.
Business dealings with outside firms should not result in unusual gains for those firms and shall not result in any gains for York Art Association employees and/or board members, including kickbacks, bribes, bonuses, fringe benefits, gifts, promises of employment or other windfalls designed ultimately to benefit either the outside firm, the employee(s) and/or board member(s) involved, or both.
Any employee and/or board member who has any influence on transactions involving the York Art Association purchases, contracts, leases or business matters must disclose the existence of any actual or potential conflict to a Board Representative or the President as soon as possible so that safeguards can be established to protect all parties. In addition, the employee and/or board member must refrain from further participation in the transaction until such time as the actual or potential conflict can be reviewed and resolved.
The dissemination of proprietary information may also be viewed as a conflict of interest. The materials, products, services, designs, plans, ideas, and data of the York Art Association are the property of the organization and should never be given to an outside individual or organization without appropriate authorization. Any improper transfer of material or services or disclosure of information, whether or not an employee and/or board member has personally gained by such action, constitutes unacceptable conduct.
Failure to adhere to the above requirements will result in disciplinary action, up to and including termination of the employee or removal of the Board member as provided for in the YAA By-Laws.
All paid employees are required to sign a Conflict of Interest Statement upon their hiring. Current employees shall sign a Conflict of Interest Statement upon approval of this policy by the YAA Board of Directors.
I have read and understand the Board approved Conflict of Interest Policy.
_______________________________ / ___________________
Signature / Date